A Taste of Life at Windrush Alpacas

February 4, 2008

And The Forms Keep Coming

Filed under: alpaca, Alpaca Shows, Alpacas, camelids, General — Tags: , , , — alpacalady @ 7:25 am

As the TxOLAN Alpaca Spectacular draws nearer the volume of paperwork is increasing.  More large packages of forms arrived last week and we are busy checking the entry forms and the alpaca’s registration certificates against the data entry in the online registration database.  We also need to check that people have submitted a liability waiver for the show grounds, a disclaimer regarding any business relationship they have with the judge, microchip numbers for their alpacas and shearing dates for their alpacas.

It seems as if every show another piece of paper or information is required and many exhibitors send in their entries with information missing.  Some of them are in a hurry to send in their forms, others don’t realize that certain forms need to be completed, and others seem to think that they can get away without sending the necessary information – they soon find otherwise!

This afternoon we received 113 emails all relating to the show and missing information or incomplete entries.  My poor email inbox is starting to groan!

Many alpaca breeders are not aware of the mechanics of running a show.  There is a lot that goes on behind the scenes that is not understood by many of the exhibitors.  Unless those exhibitors volunteer to help with the show then it is difficult for them to appreciate exactly what it takes to put on a successful alpaca show.

For several months now we have had conference calls of the show committee, originally on a monthly basis and now as the show gets nearer the calls are on a weekly basis.  I am sure as the show date gets nearer our phone and fax machine will both be very active!

Apart from chores, today will be spent verifying more entries in the show system and that will be our routine for most of the time leading up to the show.  I think we have probably received the last of the packages of entries, although there are always one or two that are really last minute in getting here. 

It’s going to be a busy week keeping up with everything and then trying to prepare for our trip to the show in about 10 days time.  I am sure we will make it, but I am also sure we will be glad when it is all behind us!


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